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Travel

Our travel budgets are limited — please try to limit costs (in particular for air travel and hotels). The more we spend per trip, the less we can travel.

Try to supplement travel budget by applying for support from the departments and colleges.

Before Travel

  1. Estimate costs and seek approval from PI
  2. Read the departmental and university guidelines
  3. For international travel, apply for the following at least 6 weeks before travel:
  4. Travel insurance
  5. Submit risk assessment
  6. Book flights and hotel on KeyTravel

After Travel

Report expenses on SAP Concur

  • PI will approve expenses after submission
  • Make a separate entry with receipt for each item — entries must be done carefully, otherwise this will cost significant time to correct
  • SAP Concur can be installed as a phone app, allowing you to photograph meal receipts and other expenses directly

    Note: Expenses exceeding the limits set in the university guidelines will not be covered.